Privacy Policy.

Information We Collect

Membership applications collect your name, email, proposed Sith name, mastery interests, professional background, written answers and participation consent. Approved member accounts also use credentials, authenticator verification, display name, rank, sphere assignments and profile details. Community posts, direct messages, forum discussions, project activity, Academy reflections, and administrative logs are stored to provide the service.

Purpose and Access

We use this information to review applications, manage membership, deliver invitations and Council notifications, facilitate discussions and projects, protect accounts, and maintain an accountable governance record. Applications are emailed to the founder and serving Dark Councilors for review. Access to private messages and restricted discussions is governed by participant permissions; being an officer does not automatically grant access to unrelated private direct messages.

Technology Providers

Website hosting, database and private infrastructure use Railway. Outgoing transactional email is sent using the Order's authorized Gmail account. Optional real-time voice communication uses LiveKit. These providers process technical information necessary to operate their services. Voice rooms are audio-only, and the website does not enable voice recording by default.

Cookies and Security

Essential session cookies help members remain signed in. Passwords are processed using one-way password hashing, and account access requires an authenticator code. Technical logs may contain request and security information. No internet service can guarantee absolute security.

Retention and Your Choices

Member, application, project and governance records are retained as needed for operations, security, and legitimate administrative purposes; a final detailed retention schedule is still being developed. To request access, correction, or deletion where appropriate, contact the Order. Certain audit records may need to be preserved for accountability or legal obligations.

Contact

Privacy inquiries: neworderofthesithlords@gmail.com.

This policy should receive legal review before broad public launch, especially as commerce, storage uploads, and international membership are introduced.